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We build and repair the machinery that keeps vessels moving. If that sounds like your kind of work, we would like to hear from you.
HR and Admin Manager
HEPE - Bataan and HEPE - Navotas
Posted Sep 4, 2026, 2:36 PM · Closes Sep 15, 2026
HR AND ADMIN MANAGER — Duties and Responsibilities Recruitment and Staffing Plan manpower requirements with department heads for office, workshop, and project-based positions Prepare job postings, source applicants, screen, schedule interviews, and conduct background and reference checks Handle onboarding — contracts, orientation, company ID, tools and PPE issuance, and 201 file creation Manage pooling of welders, fitters, painters, and riggers for shipyard projects and mobilization on short notice Compensation, Benefits, and Payroll Prepare and process payroll, including daily rates, overtime, night differential, holiday pay, and project allowances Compute and remit SSS, PhilHealth, Pag-IBIG, and BIR withholding tax on schedule Administer 13th month pay, service incentive leave, final pay, and separation clearances Process employee loans, benefit claims, and government-mandated reports Employee Relations and Discipline Implement the company code of conduct and handle administrative cases from notice to explain up to resolution Mediate workplace concerns and grievances and advise management on appropriate action Conduct performance evaluations, probationary reviews, and regularization assessments Organize employee engagement activities and manage attendance, leave, and timekeeping Compliance and Government Relations Ensure compliance with the Labor Code, DOLE regulations, and applicable department orders Prepare and file DOLE reports and handle labor inspections, SEnA conferences, and NLRC coordination as required Maintain and renew business permits, licences, and registrations with LGU, BIR, SEC or DTI, SSS, PhilHealth, Pag-IBIG, and DOLE Coordinate with MARINA, PPA, port authorities, and shipyard administrators for worker gate passes and clearances Training and Development Identify training needs and arrange technical and safety training such as TESDA certification, basic safety, confined space, and working at heights Maintain a training matrix and monitor certificate validity and renewals Coordinate manufacturer training and product certification for Jotun coatings and Graco equipment Administration and Facilities Oversee office operations, utilities, telecommunications, janitorial, and security services Manage office and consumable supplies, purchasing requests, and supplier coordination Supervise company vehicle use, registration, insurance, maintenance, and fuel monitoring Administer company assets, tools, and equipment inventory and accountability Manage leases, insurance policies, and service contracts Records and Reporting Maintain 201 files, employment contracts, and confidential personnel records Prepare manpower, attendance, turnover, and HR cost reports for management Monitor and control the HR and administrative budget Safety and Welfare Coordinate with the safety officer on incident reporting, accident investigation, and workers' compensation claims Ensure pre-employment and annual medical examinations, drug testing, and fitness-to-work clearances are completed Support implementation of the company's occupational safety and health program Other Advise management on organizational structure, policy development, and manpower cost Draft, update, and implement company policies, memoranda, and the employee handbook Perform other duties as assigned by the General Manager or company President
1 appliedTest Posting Zero AI
HEPE - Bataan and HEPE - Navotas
Posted Sep 4, 2026, 3:08 PM
Not Yet Available — Follow Up
2 appliedHR and Admin Manager
HEPE - Bataan and HEPE - Navotas
Posted Sep 5, 2026, 9:13 PM · Closes Sep 15, 2026
HR & Admin Manager — Duties and Responsibilities A. Human Resources Functions 1. Recruitment & Staffing Plan manpower requirements with department heads/management Post job openings, screen resumes, conduct initial interviews Coordinate final interviews, testing, and background checks Prepare job offers, employment contracts, and onboarding schedules Conduct new employee orientation (company policies, benefits, culture) 2. Employee Records & 201 Files Maintain and update 201 files (personal records) for all employees Ensure completeness of pre-employment requirements (NBI clearance, SSS, PhilHealth, Pag-IBIG, TIN, medical exam) Track employment status changes (regularization, promotion, transfer, resignation) 3. Compensation, Benefits & Payroll Support Prepare/verify payroll inputs (attendance, leaves, overtime, deductions) Administer government-mandated benefits: SSS, PhilHealth, Pag-IBIG contributions and loans Process 13th month pay, holiday pay, and other statutory benefits Manage company benefits (HMO, leave credits, allowances) if applicable Coordinate with accounting/finance for payroll release accuracy 4. Timekeeping & Attendance Monitor daily attendance, tardiness, and absences Manage leave applications (SIL, sick leave, maternity/paternity, etc.) Enforce attendance policies and escalate chronic issues 5. Labor Law Compliance (DOLE) Ensure compliance with Philippine Labor Code requirements Maintain compliance with DOLE reporting (e.g., establishment reports, safety and health committee) Ensure proper documentation for contract workers, probationary status, and regularization timelines Stay updated on wage orders (regional wage boards) and adjust pay accordingly Manage compliance with Occupational Safety and Health (OSH) standards 6. Employee Relations & Discipline Handle employee grievances and mediate workplace conflicts Implement and enforce the company's Code of Conduct / Employee Handbook Conduct disciplinary investigations following due process (NTE, hearing, NOD) Document and manage administrative cases, suspensions, and terminations Promote positive employee engagement and morale programs 7. Performance Management Design and administer performance appraisal systems Coordinate probationary and annual performance evaluations Support career development, training needs identification, and succession planning 8. Training & Development Identify training needs (technical, safety, soft skills) Coordinate/schedule mandatory trainings (e.g., safety orientation for marine/technical staff, first aid) Track training records and certifications (especially relevant for HEPE's marine/technical crew — STCW, safety certs, etc.) 9. HR Policy Development Draft, update, and implement HR policies and the Employee Handbook Ensure policies align with DOLE regulations and company needs Communicate policy changes to all staff 10. Separation & Offboarding Process resignations, terminations, and end-of-contract clearances Compute final pay, prepare Certificate of Employment (COE), and quitclaim documents Conduct exit interviews B. Administrative Functions 1. Office & Facilities Management Oversee upkeep, repairs, and maintenance of office premises (Balanga City and Navotas offices) Manage office supplies procurement and inventory Coordinate with utility providers, building maintenance, and janitorial/security services Manage IT/equipment coordination for admin needs (in liaison with technical staff) 2. Company Registrations, Permits & Licenses Ensure timely renewal of business permits (Mayor's Permit, BIR registration, SEC/DTI filings) Maintain compliance with local government requirements per branch location Manage renewal of company vehicle registrations, insurance, and related documents 3. Records & Document Management Maintain company files, contracts, MOUs, and corporate documents Implement document control systems (physical and digital, e.g., HEPE Solutions ERP modules) Ensure confidentiality and proper archiving of sensitive records 4. Procurement & Vendor Coordination (Admin side) Source and manage vendors for office/admin needs (supplies, equipment, services) Negotiate service contracts (janitorial, security, courier, telco/internet) Monitor admin budget and expenses 5. Company Vehicles & Logistics Manage company vehicle assignments, maintenance schedules, and driver coordination Oversee logistics support for site visits, ship repairs, or offsite operations 6. Health, Safety & Security Implement workplace safety protocols (especially relevant given HEPE's ship repair/fabrication operations) Coordinate emergency preparedness plans (fire drills, first aid stations) Liaise with safety officers for PPE compliance and incident reporting 7. Events & Employee Welfare Organize company events (anniversaries, Christmas parties, team building) Manage employee welfare programs (medical missions, wellness activities) 8. Liaison Work Represent the company in dealings with DOLE, SSS, PhilHealth, Pag-IBIG, BIR, LGUs Coordinate with legal counsel on labor disputes or compliance matters when needed C. Cross-Cutting / Managerial Responsibilities Prepare HR and Admin reports for management (headcount, turnover, compliance status, budget) Manage HR/Admin staff or assistants if any report to this role Ensure alignment of HR/Admin practices with overall company goals and culture Support management in organizational planning and restructuring Act as custodian of company policies, ensuring consistent application across both office locations
1 applied