HR and Admin Manager

HEPE - Bataan and HEPE - Navotas

Posted: September 4, 2026 at 2:36 PM
Employment type: Regular
Applications close: September 15, 2026

What we’re looking for

HR AND ADMIN MANAGER — Duties and Responsibilities

Recruitment and Staffing

Plan manpower requirements with department heads for office, workshop, and project-based positions Prepare job postings, source applicants, screen, schedule interviews, and conduct background and reference checks Handle onboarding — contracts, orientation, company ID, tools and PPE issuance, and 201 file creation Manage pooling of welders, fitters, painters, and riggers for shipyard projects and mobilization on short notice

Compensation, Benefits, and Payroll

Prepare and process payroll, including daily rates, overtime, night differential, holiday pay, and project allowances Compute and remit SSS, PhilHealth, Pag-IBIG, and BIR withholding tax on schedule Administer 13th month pay, service incentive leave, final pay, and separation clearances Process employee loans, benefit claims, and government-mandated reports

Employee Relations and Discipline

Implement the company code of conduct and handle administrative cases from notice to explain up to resolution Mediate workplace concerns and grievances and advise management on appropriate action Conduct performance evaluations, probationary reviews, and regularization assessments Organize employee engagement activities and manage attendance, leave, and timekeeping

Compliance and Government Relations

Ensure compliance with the Labor Code, DOLE regulations, and applicable department orders Prepare and file DOLE reports and handle labor inspections, SEnA conferences, and NLRC coordination as required Maintain and renew business permits, licences, and registrations with LGU, BIR, SEC or DTI, SSS, PhilHealth, Pag-IBIG, and DOLE Coordinate with MARINA, PPA, port authorities, and shipyard administrators for worker gate passes and clearances

Training and Development

Identify training needs and arrange technical and safety training such as TESDA certification, basic safety, confined space, and working at heights Maintain a training matrix and monitor certificate validity and renewals Coordinate manufacturer training and product certification for Jotun coatings and Graco equipment

Administration and Facilities

Oversee office operations, utilities, telecommunications, janitorial, and security services Manage office and consumable supplies, purchasing requests, and supplier coordination Supervise company vehicle use, registration, insurance, maintenance, and fuel monitoring Administer company assets, tools, and equipment inventory and accountability Manage leases, insurance policies, and service contracts

Records and Reporting

Maintain 201 files, employment contracts, and confidential personnel records Prepare manpower, attendance, turnover, and HR cost reports for management Monitor and control the HR and administrative budget

Safety and Welfare

Coordinate with the safety officer on incident reporting, accident investigation, and workers' compensation claims Ensure pre-employment and annual medical examinations, drug testing, and fitness-to-work clearances are completed Support implementation of the company's occupational safety and health program

Other

Advise management on organizational structure, policy development, and manpower cost Draft, update, and implement company policies, memoranda, and the employee handbook Perform other duties as assigned by the General Manager or company President

Apply for this position

Testing only

Fills this form with sample answers so you can get to the next screen without typing. This button does not exist on the live site.

Full name *

Email address *Contact number *

Experience I am looking for — at least 3 years. How many do you have? *

Educational Experience I am looking for — Graduate of HR and/or Admin Related Courses. What's yours? *

License Holder I am looking for — Must hold a valid license. What's yours? *

Starting Date I need — Can start immediately. What's yours? *

Location I will put you to work — Primary office location is in Balanga Bataan, but may travel to other branch occasionally. What's yours? *

With Driving Experience — Preferred. Do you have this? *

Willing to Render OT / Nightshift / Weekends — Preferred. Do you have this? *

Have Experience in — HR and Admin Matters. What's yours? *

MS Office and Computer Knowledge — Proficient needed. What's yours? *

Willing to Travel — Required. Do you have this? *

Can Work Alone — Required. Do you have this? *

For What Kind of Employment — Regular / Full-time needed. What's yours? *

Willing to Stay — Required. Do you have this? *

Manage People — Required. Do you have this? *

Other Requirements — Willing to learn. What's yours? *

Resume / CV (optional)PDF or Word (.doc/.docx), max 4 MB.

Why are you a fit for this position? *

Data Privacy Notice

Who we are

HEPE Machinery Repair and Ship Services Ltd. Co. (HEPE) decides why and how the personal data on this form is used. Under the Data Privacy Act of 2012 (RA 10173) we are the personal information controller for your application.

What we collect

Your name, email address and mobile number; your answers to this position's questions; what you write about why you are a fit; and your CV if you attach one. If we take your application further we will ask for more (for example your 201 file and documents) and tell you why at that stage.

Why we use it

To read and assess your application for this position, to contact you about it by email or SMS, and to keep a record of how the application was handled. We use it for nothing else, and we do not sell it.

Who sees it

The HEPE staff who handle recruitment. Some service providers handle it on our behalf: cloud hosting and database providers, an email delivery provider and an SMS delivery provider. Some of these may keep data outside the Philippines.

AI-assisted rating (sent abroad)

To help sort applications against what the job asks for, your answers to this form's questions and what you write about why you are a fit are sent to an artificial-intelligence service provider outside the Philippines (currently Anthropic, in the United States). Your name, email address, mobile number and CV are not sent.

The rating only helps put applications in order. It never rejects anyone: a person at HEPE reads and decides every application.

How long we keep it

If we do not hire you, we keep your application for up to 12 months after our decision. After that, the owner of HEPE reviews the list and erases your personal data. This is done by a person, not by an automatic job, so it may follow a short time after that date. If you also tick the optional talent pool box below, we keep it for up to 24 months from that date, so that we may contact you if a suitable position opens (we cannot promise one will). If you are hired, your details become your employee record, which we keep as employment, tax and social-contribution laws require.

Your rights

You may ask to see your data, correct it, object to its use, withdraw this consent, or have it erased or blocked, and you may claim damages if your rights are breached. Withdrawing consent does not undo what was lawfully done before. You may also complain to the National Privacy Commission (privacy.gov.ph).

What erasure removes: your name, email, mobile number, answers, CV and other documents, your portal sign-in and the notices raised about you. What may remain: the messages you exchanged with HR through the portal are kept exactly as written, because that record cannot be edited, so any detail you typed in them (including your name) stays in the text; only the link from the messages to your account is removed; and a protected internal log of changes made by HEPE staff may still hold earlier copies of the details it recorded.

How to reach us

Ask the HR Team of HEPE Machinery Repair and Ship Services Ltd. Co. by phone on +63 918 642 4293, or by the contact details on our website.

Privacy email: inquiry@hepesolutions.com

I have read the Data Privacy Notice above. I agree that HEPE may collect and use my personal data to process this application, including the AI-assisted rating it describes. *Optional: I also agree that HEPE may keep my details for up to 24 months, so that it may contact me if a suitable position opens.